Fiscal Affairs

Fiscal Affairs Division

Office Resources Research and Policy Analysis Public Private Partnerships (P3 RFQC) Finance Accounting and Reporting Business Services Budget

  • Mail Services

    Office Resource Services (ORS) provides Mail Services to the University System Office and works in collaboration with the United State Postal Service (U.S.P.S.), United Parcel Service (U.P.S.), Federal Express (FedEx) and several local courier services to ensure that letters, parcel and large packages are received and delivered daily. All processes and procedures are regulated per U.S.P.S and U.S. Homeland Security mandates. ORS is located on the 7th floor of the Trinity Washington building, suite 7096 (next to the freight elevator). For assistance please contact one of the staff in Office Resources.

  • GBA/Tenant Services

    Office Resources provides a wide range of tenant and facility management services in collaboration with the Georgia Building Authority with regards to general facility maintenance issues as well as special renovation projects and services. The Trinity Washington Building is managed by the Georgia Building Authority (GBA). If any building related matters need response, you may report directly to GBA Maintenance at: http://maintenance.gba.ga.gov/, by phone at: (404) 463-4357 and by calling Office Resources directly.

Research and Policy Analysis (RPA) analyzes higher education and related state and national policy issues and their impact on the University System of Georgia. The research conducted by RPA focuses on students, curriculum, and faculty.

Visit the RPA website »

The Board of Regents of the University System of Georgia (USG) has launched Phase I of its Public-Private Partnership (P3) initiative for on-campus student housing. Please see the P3 website for the RFQC and all information related to this procurement.

Public Private Partnerships (P3) »

With limited State funding focused on academic needs, institutions have alternative funding mechanisms to provide and maintain student-related support facilities. Facilities include student housing, student centers, student recreation facilities, some athletic venues, and parking decks that can be supported by a self-liquidating revenue source, in partnership with affiliated foundations. The Office of Fiscal Affairs works closely with the institutions and foundations to help them navigate the complex transactions required to develop and construct alternatively financed facilities. We also develop and maintain policies and procedures and review the public private ventures portfolio and financial operating data for each project, in conjunction with Facilities.

ADDITIONAL RESOURCES

CONTACTS

USO Finance USO Finance - Auxiliary Operation
Cynthia Robinson Alexander, J.D., M.C.R.P.
Associate Vice Chancellor - Finance
Tel.: 404-962-3175
Cynthia.Alexander@usg.edu		 Marty Nance
Associate Vice Chancellor - Auxiliary Operations
Tel.: 404-962-3167
Marty.Nance@usg.edu
DeEnna Walters
Portfolio Director/USG Foundation
Tel.: 404-962-3171
DeEnna.Walters@usg.edu		 Treva Smith
P3 Portfolio Director
Tel.: 404-962-3150
Treva.Smith@usg.edu
Cynthia Brooks
Data Manager
Tel.: 404-962-3163
Cynthia.Brooks@usg.edu		 Torrance McConico
Portfolio Transactions Manager
Tel.: 404-962-3176
Torrance.McConico@usg.edu
Wayne Tyler
Program Manager, REV-Mgmt. & Ops.
Tel.: 404-962-3183
Wayne.Tyler@usg.edu		 Mark Lawson
Director Real Estate Ventures
Tel.: 404-962-3167
Mark.Lawson@usg.edu
Vacant
Director, REV-Development		  

Accounting and Reporting supports the Office of Fiscal Affairs and the University System of Georgia by providing leadership and guidance to USG Institutions on accounting policies and procedures and related reporting. This is accomplished by:

  • Employing sound accounting policies and procedures,
  • Providing assistance to USG institutional personnel to guide the reporting process for the Annual Financial Report and the Budgetary Compliance Report,
  • Preparing the consolidated Annual Financial Report (AFR) and Budgetary Compliance Report (BCR) for the USG for submission to the Department of Audits and Accounts (DOAA), the State Accounting Office (SAO), and the Board of Regents (BOR),
  • Serving as primary liaison between the DOAA, the USG institutions and the BOR for all financial audit issues,
  • Updating and maintaining the Standardized Chart of Accounts.

Business Services provides the highest quality financial and office services to all customers of the University System Office. Our customers include employees, Regents, legislators, government agencies, auditors, vendors and grantors.

What we do…

  • Provide accurate, timely and meaningful financial information that supports decision making for the University System Office.
  • Provide good stewardship of resources for the constituents of Georgia and grant sponsors.
  • Safeguard assets in compliance with regulatory requirements.
  • Employ good business practices in our own department and encourage and assist members of the University System office in doing likewise.
  • Take personal ownership in helping find answers to questions and solutions for both University System Office personnel and those external to the System Office

The USG Budget Office supports the University System’s highest priorities by identifying, projecting, allocating, and managing the central resources available for operating and capital expenditures. This is accomplished by:

  • Employing sound budget projection and allocation practices, making reasonable resource allocation recommendations, and providing financial planning that informs executive management decision-making and strategic planning processes.
  • Working with each institution and other organized units to guide the annual budgetary process, embrace efforts of process simplification, create an open budget environment, and develop innovative solutions.

About the Budget Process

Each fiscal year the Georgia General Assembly allocates funds to higher education. After the bill is passed and signed by the Governor, a significant amount of work goes into decisions that determine where and how the funds are spent.

Budget Allocations

The Board shall make the allocation of funds to the institutions at the April meeting or the next regular meeting following the approval of the Appropriations Act or as soon thereafter as may be practicable in each year, per BOR Policy 7.1.1.

Operating Budget

Each institution of the System shall prepare an operating budget for educational and general activities and an operating budget for auxiliary enterprises of the institution for the fiscal year within the limit of funds allocated plus estimated internal income of the institution, per BOR Policy 7.2.3.

Budget Issues Committee

The Budget Issues Committee (BIC) serves as an advisory group to the Budget Office. The committee is comprised of various institutional representatives dedicated to facilitate system-wide measures of best practices.

Visit the Budget Issues Committee Website

Budget Amendments

Each USG institution is authorized to maintain and update its annual operating budgets throughout the fiscal year. Such updates may be made without prior approval of the Board of Regents.

Institutions shall report all budget amendments to the USG chief fiscal officer on a quarterly basis under procedures developed by his or her staff. The Chancellor and the USG chief fiscal officer reserves the right to require prior approval of the budget amendments at any USG institution that he or she determines has failed to manage its budget within available resources or in a manner consistent with Board of Regents’ goals and priorities. The Chancellor or the USG chief fiscal officer may direct that the institution develop a remediation plan to assure more appropriate decisions on future budget changes. BOR Policy 7.2.4.